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Theatron is a Software as a Service solution - meaning that we take care of the installation, updates, training, daily customer support and back ups of your production data. This enables you to concentrate on the producing itself and making great theatre! Theatron is easily adaptable and grows together with your organization.

 

 

With Theatron you are able to manage artistic, technical and administrative personnel in a way that fulfills the unique needs of each person group. You manage all your venues and various spaces, plan all the events that take place - from premiers to yoga classes and from visiting shows to detailed tour schedules and so on. 

 

Venues and spaces

Theatron manages your venues and spaces. You create all the needed spaces under each venue and define how each space is managed and handled during the planning. Stages, rehearsal rooms, foyers, meeting rooms can all be included and managed. You only need one Theatron environment, no matter how many venues and spaces you are running.

 

Artistic staff

Roles and casts can be easily created and managed for each production. Actors can have make-up times before and after the show, you can create detailed rehearsal schedules and Theatron automatically checks that you don’t double book any of the artistic staff. For late changes in artistic schedules Theatron can automatically send an SMS alarm to the artistic staff notifying about the change.

 

Technical staff

Technical personnel’s work days can be planned as detailed as needed and you have a live visibility for each person planned works, planned work hours on a weekly level, planned days on monthly level, planned work days per season or year and so on – making it easy to follow and plan the work ahead.

If you do not wish to create detailed schedules for technical personnel, you have the option of automatically attaching person groups into events with the click of a mouse. Theatron adapts to your planning requirements.

 

Events

You manage yourself the event types that you want to plan and define how each event type is handled in Theatron. You are able to manage all the events that take place, performances, rehearsals, meetings, visiting performances, classes, room rentals and so on. Theatron also enables you to plan your tours as detailed as needed and also create detailed rehearsal schedules. There are planning calendars available for example daily, weekly, monthly, yearly, tour, department, holidays and reservations planning. All the calendars are connected and use the same centralized planning calendar, but separate views make it easy and efficient to manage different types of information.

Adapting Theatron 

Theatron digitalizes your production planning process out of the box. But it also offers you a selection of optional features and functionalities from which you can choose the ones that answer your planning needs and match the level of automation you are aiming for. These options can be installed into your Theatron environment at any point, so that your Theatron adapts to your changing and growing needs.

Through Theatron API you can transfer information between any third-party solution. If this is not enough, we welcome the opportunity to discuss the development of customer specific features for you.

One truth for the schedules 

We offer a wide range of possibilities for sharing the always up to date schedules from Theatron.

The iCalendar is a standard that works with any standard calendar software like Google Calendars, Microsoft Exchange or Office365. You can create different iCalendar feeds in Theatron and share the feeds with your colleagues, who can then use the feed in their computers, tablets and mobile phones. You are able to choose the productions, work hours and/or rooms for each iCalendar feed, allowing you to create a unique and purposeful calendar feed for each user group.

You can also send schedules directly from Theatron via email. Info TV views for foyer and personnel entrance screens, and of course a comprehensive set of printable reports are available.

 

Theatron Intranet

Our most popular option for sharing the schedules is the Theatron Intranet. It brings you all the schedules from Theatron accessible from anywhere with any device for all the employees. Each user can check their own planned work schedules, artistic personnel see their detailed rehearsal schedules, week lists, monthly and yearly plans can be published and so on.

The Intranet is integrated automatically into Theatron, but you are able to create more content into it yourself. Job healthcare, job safety, personnel manual, employee contact book, image galleries can all be included in your Intranet. It is easy to add and manage the content with a standard WYSIWYG (what you see is what you get) editor.

Each Intranet is tailored according to the customer wishes, applying the customers graphical guidelines.

 

There are also a set of optional features available for the Intranet from which each organization can choose the ones that benefit them. You can send group SMS messages, manage the intermission table, drink/snack reservations and so on. Intranet also provides you a module for checking and accepting the work hours planned in Theatron, eliminating the print out and signing process for work schedules.

Theatron is a comprehensive solution for theatre management, but it doesn’t have to work alone. Theatron can be integrated with the third-party systems your organisation already uses, helping information flow smoothly between platforms and reducing duplicate data entry.

 

M365 Calendars 

Make scheduling easier and keep your team effortlessly up to date with the integration with Microsoft 365. Employees can find all their work hours planned in Theatron directly in their personal calendar. All events and changes are real-time up-to-date.

Choose from three different calendar options to find the setup that works best for your team:

  • Integration to ROOM CALENDARS
    A separate calendar where you can see the events that have been planned each day for each room/stage.

  • Integration of PERSONAL WORK HOURS
    See your own work hours in your own personal calendar.

  • Integration of PERSONNEL WORK HOURS
    A separate calendar where you can see the planned work hours of selected work groups.

 

API – Connect Theatron with your digital ecosystem 

The Theatron API provides a standard based interface for securely importing and exporting information between Theatron and third-party solutions.

Connect Theatron with ticketing, payroll, HR, inventory and other business systems to automate information flows, reduce manual work and keep data consistent across your organisation.

 

Human Resources 

Keep personnel information up to date automatically.

Our most popular Theatron integration is with an organisation’s Human Resources (HR) system. Employee’s information can be transferred automatically from your HR system into Theatron, eliminating the need to maintain the same information updated in multiple places.

Theatron regularly synchronises changes, so new employees can be added automatically, personnel information stays current, and employees who leave the organisation can be automatically passivated.

Less manual administration, fewer errors and always up-to-date personnel information.

 

Access Control Systems 

Connect working-time information with your existing access control system.

Theatron can be integrated with your organisation’s access control or time-recording system, allowing timestamp information to be transferred directly into Theatron.

These records can then be displayed as reference information in Theatron Intranet’s work-time approval feature, making it easier for employees and supervisors to check reported working hours.

 

Online Web Forms 

Turn applications and proposals into structured, manageable information.

Make it easy for artists, professionals and companies to connect with your theatre through customized online forms for project proposals, CVs and residency applications. Applicants complete a predefined web form, and the submitted information is transferred directly into Theatron ready for your team to review and manage.

Instead of handling hundreds of emails, attachments and scattered information, everything is collected in one structured process. This makes evaluating applications faster, keeps important information organised and helps your team focus on selecting the right projects and people.

From submission to evaluation, everything stays connected in Theatron.

TheatronTV is an easy and cost-effective solution for replacing the printed schedules pinned on various bulletin boards across the theatre. Start sharing your always up-to-date schedules via TheatronTV!

All you need to have is a screen and an Internet connection for it, and we will do the rest. You can have as many screens on different locations and as many different views as you require. We will create you the TheatronTV views based on your requirements; daily, weekly and monthly schedules, lunch lists from your Theatron Intranet or something totally different. We will then send you a plug-and-play TheatronTV device which you connect to your screen and you just got rid of the printed out of the date schedules!

Mansoft is a preferred IT solutions partner for theatres.

Theatron has its roots in a production planning software which was originally created for the Finnish National Opera in 2005. The theatre version followed shortly afterwards, in 2006, as it was initially developed for the Finnish National Theatre.

Through close collaboration with its performing arts customers, Mansoft is able to develop Theatron services further year after year. Here you can find a list of our customers and why they have chosen Theatron as their production planning tool.

Having the highest  AAA credit rating by Bisnode/Dun & Bradstreet Mansoft is a  trustworthy long term partner for your organization. The company was established in 1993 and is based in Turku, Finland.